My client is a highly successful global firm based near Solihull. An opportunity has arisen for an Executive Assistant to support their new Global Finance Director and wider team. This is a full 360 degree varied and busy PA role requiring someone who can think on their feet, juggle multiple tasks, and someone who thrives on providing that 5-star service to their Executive. The role will entail:

·         Managing high volume, complex overseas and domestic travel arrangements, including flight schedules, visa preparation, passport renewals, transport, and accommodation arrangements, liaising with local contacts where appropriate and currency.

·         Complex diary management across multiple time zones

·         Organisation and coordination of meetings, conferences, and events as necessary,

·         Produce documents and PowerPoint presentations; ensure the timely and high-quality production and presentation of all documentation.

·         Operate an effective “bring forward” system, ensuring follow up actions or activities

·         Acting as a gatekeeper for all internal and external communication and manage expense claims via a web-based system (various currencies and corporate credit cards involved)

·         Develop and maintain electronic and paper filing systems which ensure easy retrieval of required documents/information

·         General administration, e.g. including support with recruitment and HR

·         Co-ordinate and support team meetings, drafting agendas, taking concise, accurate actions, and preparing meeting documentation

·         Providing data for and preparing management information reports and documents on an ad-hoc basis

·         Support the Director with arranging meetings and the organisation of events as and when required  

 Applicants must have strong Board Level PA experience undertaking a full 360-degree role. Exposure to working in an international environment would be desirable.

Katie Bard is acting as an agency and is an equal opportunities employer

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