Great people. Great companies.

Legal PA - Real Estate (ID:4732)

Job Role
PA Jobs
Contract Type
Perm
Location
Birmingham City Centre
Salary
£23000
Date Added
30/04/2021
Date Expires
28/05/2021
Industry
Law

A fantastic city centre firm is currently seeking a Real Estate Personal Assistant to join their team on a permanent basis. This role is fast paced role which is high-pressured so experience within Real Estate is preferred.

Administrative

    • Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
    • Book internal/external meetings
    • Travel arrangements
    • Take internal and external telephone queries
    • Monitor post/emails and deal with as appropriate
    • Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
    • Arrange absence cover where necessary and communicate this to the relevant fee earners
    • Become an active part in the care of clients and be wholly familiar with contacts/clients
    • Enter, maintain and update client details and relevant information on the firm's contacts system
    • Arrange client  meetings
    • Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant  fee earner, making amendments when appropriate.
    • Type urgent/short/confidential correspondence and emails
    • Produce and maintain Excel spreadsheets as required
    • Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
    • Assist fee earners in the billing and credit control process
    • Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity
    • Ad hoc duties as required

Person specification

    • Accurate typing of at least 60 wpm
    • Advanced knowledge of Microsoft Word, Excel, PowerPoint
    • Excellent telephone manner
    • Excellent communication, organizational and team skills
    • Excellent attention to detail
    • Flexible and dependable, able to take the initiative
    • Able to remain calm under pressure and work to tight deadlines
    • Conscientious, approachable and enthusiastic
    • Able to quickly build confidence, respect and trust with others
    • Have a positive approach to daily tasks and have a solutions focused working method

If this role is of interest then apply now or call Matt at Katie Bard to find out more information on 0121_633_4443. Katie Bard is acting as an employment agency. Katie Bard is an equal opportunity employer. 

For further information how Katie Bard acts as an employment agency or as an employment business see our legal information.

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