Legal PA - Real Estate (ID:4732)
Job Role
PA Jobs
Contract Type
Perm
Location
Birmingham City Centre
Salary
£23000
Date Added
30/04/2021
Date Expires
28/05/2021
Industry
Law
A fantastic city centre firm is currently seeking a Real Estate Personal
Assistant to join their team on a permanent basis. This role is fast paced role
which is high-pressured so experience within Real Estate is preferred.
Administrative
- Manage
diaries, keeping them up to date and reminding fee earners of meetings on
a daily basis
- Book
internal/external meetings
- Travel
arrangements
- Take
internal and external telephone queries
- Monitor
post/emails and deal with as appropriate
- Ensure
all client related correspondence is passed on to an appropriate fee
earner if the relevant person is out of the office
- Arrange
absence cover where necessary and communicate this to the relevant fee
earners
- Become
an active part in the care of clients and be wholly familiar with
contacts/clients
- Enter,
maintain and update client details and relevant information on the firm's
contacts system
- Arrange
client meetings
- Check
correspondence, attachments and documents etc. produced by the document
production team before they are passed to the relevant fee earner,
making amendments when appropriate.
- Type
urgent/short/confidential correspondence and emails
- Produce
and maintain Excel spreadsheets as required
- Assist
fee earners in ensuring their time is recorded properly and entered onto
the system on a daily basis
- Assist
fee earners in the billing and credit control process
- Assisting
other members of the department as necessary, picking up colleagues calls
and providing support whenever there is spare capacity
- Ad hoc
duties as required
Person specification
- Accurate
typing of at least 60 wpm
- Advanced
knowledge of Microsoft Word, Excel, PowerPoint
- Excellent
telephone manner
- Excellent
communication, organizational and team skills
- Excellent
attention to detail
- Flexible
and dependable, able to take the initiative
- Able
to remain calm under pressure and work to tight deadlines
- Conscientious,
approachable and enthusiastic
- Able
to quickly build confidence, respect and trust with others
- Have a
positive approach to daily tasks and have a solutions focused working
method
If this role
is of interest then apply now or call Matt at Katie Bard to find out more
information on 0121_633_4443. Katie Bard is acting as an employment agency.
Katie Bard is an equal opportunity employer.
Katie Bard is acting as an employment agency for this job listing.
For further information how Katie Bard acts as an employment agency or as an employment business see our legal information.