A fantastic city centre firm is currently seeking a Real Estate Personal Assistant to join their team on a permanent basis. This role is fast paced role which is high-pressured so experience within Real Estate is preferred.

Administrative

• Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
• Book internal/external meetings
• Travel arrangements
• Take internal and external telephone queries
• Monitor post/emails and deal with as appropriate
• Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
• Arrange absence cover where necessary and communicate this to the relevant fee earners
• Become an active part in the care of clients and be wholly familiar with contacts/clients
• Enter, maintain and update client details and relevant information on the firm's contacts system
• Arrange client  meetings
• Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant  fee earner, making amendments when appropriate.
• Type urgent/short/confidential correspondence and emails
• Produce and maintain Excel spreadsheets as required
• Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
• Assist fee earners in the billing and credit control process
• Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity
• Ad hoc duties as required

Person specification

• Accurate typing of at least 60 wpm
• Advanced knowledge of Microsoft Word, Excel, PowerPoint
• Excellent telephone manner
• Excellent communication, organizational and team skills
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Able to remain calm under pressure and work to tight deadlines
• Conscientious, approachable and enthusiastic
• Able to quickly build confidence, respect and trust with others
• Have a positive approach to daily tasks and have a solutions focused working method

If this role is of interest then apply now or call Matt at Katie Bard to find out more information on 0121_633_4443. Katie Bard is acting as an employment agency. Katie Bard is an equal opportunity employer.