Team Secretary/PA to Director for Business Services Company (Maternity Cover) (ID:4403)
We are currently recruiting for a fantastic team secretary/PA with project support responsibilities to provide maternity cover for a Business Services company based in South Birmingham. This is a varied role for a hardworking, friendly team, involving PA duties for the Senior Director of Major Projects and his team, as well as the Senior Director of Finance and his team; as well as assisting with project admin, marketing support, and supporting the team with any other tasks as required. This is a great opportunity for someone who is looking to advance their career with a varied and exciting role in South Birmingham, starting around the middle of May.
Duties will include:
Being the first point of contact for both internal and external stakeholders, making decisions on the appropriate action or response
Providing comprehensive and confidential administrative and secretarial support to directors and team as required
Coordinating travel and meeting arrangements, including booking and arranging travel, transport and accommodation & coordinating meetings and preparing documentation as required
Taking full responsibility for diary management, effectively maximising the directors’ and team’s time and resources, and communicating arrangements to all necessary parties
Liaising with PAs and secretaries across the company, ensuring smooth ongoing communication
Extensive email correspondence, reallocating or responding to enquiries as required
Taking minutes in monthly and bi-monthly meetings
Marketing support for long term company projects and overall marketing strategy, working with PR agency to generate a strategy and act on it
Updating and maintaining the company website
Assist with finance process for projects, keeping track of raised orders and ensuring they are in line with the budget. Raising purchase orders, manual payments and invoices as required
The ideal candidate for this role will have prior administrative experience, and be confident liaising with board level internal and external stakeholders, maintaining a professional service and friendly demeanour. You will have a high degree of discretion, integrity and confidentiality while effectively prioritising your workload to ensure everything runs smoothly. Somebody with a can-do attitude and a willingness to take on a variety of tasks as required will be a great fit for this role, and strong computer literacy is required. If this sounds like the role for you then please apply online or for more information on our application process, contact Cara on 0121_633_4443. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer.
This is a full-time, 12 month contract (maternity cover), based in their South Birmingham office, and is paying £28k annually.
Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.