We are seeking a proactive and professional Team Office Co-ordinator to join the team at professional service business based In Birmingham City Centre. This role is central to creating a welcoming environment for visitors and supporting the wider business with essential administrative and compliance tasks.

Key Responsibilities

• Provide front-of-house reception services, including:

o Greeting clients and visitors

o Preparing refreshments on arrival and during longer meetings

o Clearing and resetting meeting rooms after use

o Organising catering for meetings where required

• Handle incoming external calls with a confident and professional telephone manner

• Arrange courier services and travel bookings

• Manage meeting room bookings

• Assist with weekly fire alarm testing

• Undertake training to become a certified Fire Marshal and First Aider (alongside existing trained staff)

• Support the wider support team with event organisation, travel arrangements, and award submissions

Requirements

• Experience using Microsoft Outlook (particularly for diary management) and Microsoft Word is desirable, as you will occasionally prepare correspondence and meeting agendas.

• Experience in administration, front of house reception or any relevant field in professional service or corporate setting would be essential.

Additional Opportunities

There is potential to work closely with the wider support team on the creation and maintenance of compliance documentation relating to ISO14001, Health & Safety, GDPR, and other standards.

If you have any queries about the role contact Katie on 0121_633_4443. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.