We currently have an exciting opportunity for a Facilities Assistant to join a global financial services firm on a full-time basis in their Birmingham office!

Key tasks:

Upon arrival politely meet and greet all clients/ visitors and staff in a professional manner

Regularly update and maintain the meeting room diary

Responsible for recording and handling all incoming and outgoing couriers

Adhere to the Firm’s policies, their procedures and Information Security standards

Monitor the meeting rooms, ensuring they are kept at a high standard, i.e. preparing and clearing rooms for lunches held, meetings and events

Responsible for invoicing

Ensure that the tidiness of the general office environment is kept at a high standard

Adhere to the Firm’s

Responsible for ensuring that filing cabinets are tidy and kept up to date

Ensure that external post is sent out appropriately

Correct distribution of external and internal mail

Carry out the Health & Safety inductions and new starter set ups

You will need the below skillset:

A positive and friendly manner

Facilities-based role preferred

High standards of punctuality and efficiency

Knowledgeable of Microsoft Office and Microsoft Excel

Professional mannerisms and approach to all work activities

Communication skills at all levels

For this role you will need to have had previous experience in a reception environment, assisting with general facility duties and front of house in their Birmingham office.

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website.

If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.