Executive Assistant (ID:16362)
- Travel Management: Handle high volume, complex overseas and domestic travel arrangements, including flight schedules, visa preparation, passport renewals, transport, accommodation, and currency-related tasks. Liaise with local contacts as necessary.
- Diary Management: Coordinate complex schedules across multiple time zones for senior managers.
- Meeting and Event Coordination: Organise and coordinate meetings, conferences, and events as needed.
- Document Production: Create documents and PowerPoint presentations, ensuring timely and high-quality production and presentation.
- Communication Handling: Manage incoming phone calls, inquiries, and requests professionally and efficiently.
- Expense Management: Process expense claims via a web-based system, involving various currencies and corporate credit cards.
- Recruitment Support: Arrange online testing, liaise with recruitment agencies, schedule interviews, book rooms, and assist with video conferences/MS Teams interviews and induction programs.
- Team Meetings: Coordinate and support team meetings by drafting agendas, taking accurate minutes, and preparing meeting documentation.
- Management Information: Provide data for and prepare management information reports and documents on an ad hoc basis.
- Legal Support: Assist the Legal Counsel in arranging meetings and organising events as required.
For further information how Katie Bard acts as an employment agency or as an employment business see our legal information.