My client is a boutique finance house looking to recruit an Office Manager/Co-ordinator to be the key focus and heart of the office. The role will entail working with a PA to ensure the smooth running of the office. This role will involve a variety of tasks so ideal for anyone who enjoys diversity in their role. It is also an ideal opportunity to put your stamp on a role and make it your own. The role is split between general support, marketing and projects.

General Support

·         Reviewing meeting room diaries every day and managing any issues

·         Setting up meeting rooms and meeting and greeting clients and booking travel

·         Answering the phone, dealing with queries and passing on message

·         Timesheets - reminding people to do their timesheets, producing weekly report & billing reports

·         Monitoring other inboxes, info, recruitment, news etc

·         Maintaining business continuity plan - lists of staff addresses & suppliers

·         Office facilities - liaise with cleaning company to maintain service & supplies

·         Maintaining company database

·         General finance administration including creating purchase orders, receipting invoices and sending to accounts and Compliance administration

Marketing & PR

·         Producing PowerPoint presentations for initial meetings or pitches, printing & binding 

·         Organising networking breakfasts, team on team events as well as hoc team events / dinners - team briefings / sporting events / Christmas events / Dealmakers 

·         Assisting the Business development manager

·         Coordinating post-deal marketing, such as case studies, credentials, Mailchimp deal alerts and press releases and updating the website

·         Marketing collateral – liaison with digital agency to design and co-ordinate

Ad hoc projects

·         Support on internal projects e.g. marketing, GDPR audit, office re-modelling, recruitment and training of team assistant

Applicants will have previous experience of the above ideally in a corporate or professional services environment. You will be able to demonstrate a good breadth of experience across a range of areas.

Katie Bard is acting as an agency and is an equal opportunities employer

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.